Resumes and Application Letters
Application Letters
Use of Application Letters
Structures of Application Letters
Contents of Application Letters
Characteristics of Application Letters
Commonly-used sentences
Practical examples
Use of Application Letters
A application letter is a letter that accompanies the resume of a person applying for a job. It provides an opportunity for an individual to demonstrate his or her writing skills and highlight his or her qualifications for the job. It is essential to present a good match between what the prospective employer needs and what an applicant can contribute. In order to achieve this good match, you can always ask yourself “what do they want?” and “what can I contribute?”
Structures of Application Letters
信封的写法 Superscription
信头 Heading
信内地址 Inside Address
称呼 Salutation
信的正文 Body of Letter
结束语 Complimentary Close
签名 Signature
附件 Enclosure
Layout of Addressing an Envelope
Addresser ’s name and address
Stamp
Addressee ’s name and address
Layout of Body of Letter
Inside Address(信内地址)
Salutation (称呼)
Body of letter(正文)
Complimentary Close(结束语)
Signature (签名)
Enclosure (附件)
Heading(信头)
The Heading
The heading is usually placed about one inch to the left of the center. It consists of the address of the sender and the date. When writing the address, the writer should begin with the house, the street name, the district name, the postcode, the city name, the province name and the country
name. Then follows the date. Generally the date comes in the form of month-day-year or day-year month. For example, the date is December 10, 2006 or 10 December 2006. Note that a comma is usually put after the day in the first format. Also note there is no punctuation at the ends of the lines.
A example for the Heading
Room #301, Building 6
CDUT
Chenghua District, 610059
Chengdu, Sichuan Province ,China
December 10, 2007
The Inside Address
The inside address is placed at the left-hand margin and above the salutation. It consists of both the address and the name of the receiver. The name of the receiver is written first, then the title of the receiver, and then the address of the receiver. If the receiver dose not have a title, use Mr., Mrs., Miss or Ms. with the person’s business position listed after his or her name. Be sure not to punctuate at the end
of the lines.
A example for the Inside Address
Mr. Denis Blair, President
East & West, Inc.
17, Peace Avenue
G.P .Michigan 40761
U.S.A
The Salutation
The salutation starts at the left-hand margin, right below the inside address. If the writer knows the name of the receiver, he or she begins to write with Dear Mr./Mrs./Miss/Ms„ If the writer is sending a letter to a person whose name he or she does not know, he or she has to use Dear Sir or Dear Sirs, or Dear Madam, or Dear Sir or Dear Madam or To whom it may concern. Following the salutation
a comma or a colon is generally used.
The body
The body of the an application letter begins a double space following the salutation and is the most important part of the letter. It tells the receiver why the writer writes this letter. Be sure to be concise and to the point in this part. When completed, the body of the letter should be centered on the page.
The complimentary close
The complimentary close should be placed 2 or 3 lines below the body of the letter. It is a formal,
polite, or friendly leave-taking after the message is conveyed. It should match the tone established by the salutation and carried through the body of the letter. The writer may write Yours Sincerely/faithfully/truly or Sincerely/faithfully/truly yours. Note the first letter is capitalized and a comma is put at the
end of it.
The signature
The signature, placed right below the complimentary close, marks the end of the letter.
The Enclosure
When something is included with the letter in the same envelope or container, the writer may indicate it by an enclosure notation, which is usually shortened as Enc. For example, if the writer puts a resume along with the letter inside the envelope, he or she may write Enc. Resume.
Contents of Application Letters
Your interest in a specific position.
Your particular qualifications that best benefit your future employer.
Reasons why you seek employment.
References available.
Characteristics of Application Letters
Clearness(明了)
Conciseness(简洁)
Correctness(准确)
Politeness(礼貌)
Commonly-used sentences for Personal Abilities
I enjoyed working with people, tackling challenges and accepting responsibilities.
我喜欢与人共事﹑迎接挑战﹑承担责任。
I have passed College English Test Band 6 in my third year at college and got a score of 640 in TOEFL.
我在大三时通过了大学英语六级考试，托福成绩640分。
Commonly-used sentences about Salary
I am willing to serve on trial for some months at small salary.
本人愿以低微工薪试工作几个月。
The commencing salary of 5,000 yuan per month will be acceptable if your company houses me. 如果贵公司给我提供住房，起薪为每月7000元将可以接受。
Commonly-used sentences for trying to obtain an interview
I could be available for an interview at any time.
本人能在任何时候接受面试。
Thank you again for considering my application. I look forward to hearing from you.
再次感谢阁下考虑我的应聘，我盼望听到阁下的答复。
Commonly-used sentences about Enclosure
Enclosed please find my resume and letters of recommendation, which I hope will meet your requirement.
随信附上本人简历及推荐信，希望能满足你们的需求。
You can see from the attached resume of mine that„
你们可以从附寄的本人简历中看出„„。
Commonly-used sentences for the Ending
I hope that you will be kind enough to consider my application.
本人希望你们将对我的申请给予优先考虑。
Thank you in advance for your consideration and courtesy.
预先感谢贵公司的关照与优遇。
Courses
电路理论
Theory of Circuits
电子技术基础 Fundamentals of Electronic Technology 模拟电子学 Analogue Electronics 信号与系统 Signals and Systems 电磁场与微波技术 Electromagnetic Fields and Microwave Techniques
数据结构
Data Structure
微机原理与接口技术
Computer Principles and Interface Techniques
电子测量
Electronic Survey
通信原理
Communication Theory
数字信号处理
Digital Signal Processing
管理信息系统
Management Information Systems
数字图象处理
Digital Image Processing
概率论与数理统计
Probability and Mathematical Statistics
微机原理及应用
Computer Principles and Applications
Practical Example for Application Letters-1
Department of Physics
Beijing University of Posts
and Telecommunications
Beijing 100088
June 6, 2003
Human Resources Department
TCL Communications Apparatus Company Ltd.
South Eling Road, Huizhou, Guangdong 516001
Gentlemen:
This is to apply to position of communications engineer at your company. I am to receive my master of science from Beijing University of Posts and Telecommunications next month and I am naturally very much interested in securing a position before graduation.
As far as I know, your company has been well-know throughout the country in the field of communications apparatus and I have always followed its developments with great interest. I very much wish to have the privilege of working at your company not only because I sincerely believe that I can serve you well, but also because it would give me a good opportunity to grow as a physicist.
The courses in physics I have taken as a graduate have a particular bearing on the development work of your company. As a physics major I selected my courses with particular emphasis on those dealing with acoustics, electric circuits and vacuum tubes, and have had considerable laboratory work in these fields.
I wish to assure you that, if successful, I would endeavor to give you satisfaction. It would be greatly appreciated if you grant me an opportunity of an interview. At that time, I will present my credential. You can reach me by writing to my present address as indicated on this letter. Sincerely yours,
Xin Bing
Practical Example for Application Letters-2
April 13,2005
P .O. Box 48
Peking University
Peking, China 100013
Dear Sir/Madam:
I was referred to you by Mr. Zhang, a Partner with your Peking office, who informed me that the Shanghai office of your company is actively seeking to hire a Network Maintenance Engineer for your program.
Your position requires top university, Bachelor or above in Computer Science or equivalent field and proficient in Windows 2000 and LINUX System. I feel that I am competent to meet the requirements. I will be graduating from Graduate School of Peking University this year with a M.S.
degree. My studies have included courses in computer control and management and I designed a control simulation system developed with Microsoft Visual InterDev and SQL Server.
During my education, I have grasped the principals of my major and skills of practice. Not only have I passed CET-6, but more important I can communicate with others freely in English. My ability to write and speak English is out of question.
The enclosed resume outlines my credentials and accomplishments in greater detail. I would welcome an opportunity to meet with you for a personal interview.
Sincerely,
Deng Yun
Practical Example for Application Letters-3
April 13,2000
P .O. Box 36
Tsinghua University
Beijing,China 100084
Dear Sir/Madam:
Your advertisement for a Network Maintenance Engineer in the April 10 Student Daily interested me because the position that you described sounds exactly like the kind of job I am seeking.
According to the advertisement ,your position requires top university, Bachelor or above in Computer Science or equivalent field and proficient in Windows NT4.0 and LINUX System. I feel that I am competent to meet the requirements. I will be graduating from Graduate School of Tsinghua University this year with a M.S. degree . My studies have included courses in computer control and management and I designed a control simulation system developed with Microsoft Visual InterDev and SQL Server.
During my education, I have grasped the principals of my major and skills of practice. Not only have I passed CET-6, but more important I can communicate with others freely in English. My ability to write and speak English is out of question.
I would appreciate your time in reviewing my enclosed resume and if there is any additional information you require, please contact me.I would welcome an opportunity to meet with you for a personal interview.
With many thanks,
Wang Lin
Resumes
Introduction
Format
Tips
Introduction of Resumes
Practical Examples
When a person applies for a job, he or she definitely prepares a resume along with a application letter. A resume is written profile that gives a prospective employer a quick snapshot of an individual: personal data, education, job history, skills, hobbies, etc. Many employers use resume to screen applicants. Only those whose qualifications most nearly meet the requirements of the job are called for an interview. The main purpose of a resume is, therefore, to convince an employer to grant an applicant an interview.
Format of a Resume
Contact information: name, address, telephone numbers, fax and e-mail at the top of the resume Personal data: date of birth (DOB), sex, marital status, health, nationality
Career objective: your desired professional title or position, followed by a specialty area
Education: where an when you attended school, college or university, diploma, certificate or degrees received, honors, including important facts (degree type, specific courses studied) that are applicable to the job you are applying for (from the most recent to the least recent)
Work experience: where, when and for how long you have worked at each job (starting and ending dates), what tasks you did on the job, and major accomplishments.
Personal qualities: qualities such as honesty, diligence, collaboration, and friendliness which contributes to your accomplishment of work.
Additional skills: activities or personal interests which relates to one’s career objective and which may represent one’s academic achievements or skills such as languages spoken, cross-culture communication, computer programming knowledge etc.
End with the phrase: REFERENCES Available upon request
Tips
Your entire resume should ideally not be any longer than one page.
Use dynamic action verbs such as: accomplished, collaborated, encouraged, established, facilitated, founded, managed, etc.
Do NOT use the subject “I ” , use tenses in the past. Except for your present job. Example: conducted routine inspections of on site equipment.
Practical Example for Resumes
RESUME
Name: Chen Zhi qiang Mobil: [1**********]
Sex: Male Email: czqabao@sina.com
Marital Status: Unmarried Date of birth: June. 3, 1978
Address: P.O.box 096, HoHai University, Nanjing, Jiangsu Province, 210098
OBJECTIVE
Software Engineer, Database Administrator
SKILL
Sybase,MS SQL Server and ORACLE administration
Database design and implementation
Client/Server programming with database
Distribute programming with java ,Orbix web or visibroker
EDUCATION
Master of Computer Application, April 2003 Hohai University, Nanjing
Bachelor of Computer Science and Technology, July 2000Hohai University, Nanjing
LANGUAGE
English, College English Test Band-Six (CET-6 )
Preferably written translation, excellent listening and speaking.
AWARDS
Many times of Excellent graduate students scholarship
EXPERENCES
Member of Computer Application Research Institute, Hohai University, Department of Computer Engineering, July 2000 to Present
Served as database administrator, proficient with Sybase ASE, MS Sql Server management and maintenance, familiar with ORACLE and DB2
Resumes and Application Letters
Application Letters
Use of Application Letters
Structures of Application Letters
Contents of Application Letters
Characteristics of Application Letters
Commonly-used sentences
Practical examples
Use of Application Letters
A application letter is a letter that accompanies the resume of a person applying for a job. It provides an opportunity for an individual to demonstrate his or her writing skills and highlight his or her qualifications for the job. It is essential to present a good match between what the prospective employer needs and what an applicant can contribute. In order to achieve this good match, you can always ask yourself “what do they want?” and “what can I contribute?”
Structures of Application Letters
信封的写法 Superscription
信头 Heading
信内地址 Inside Address
称呼 Salutation
信的正文 Body of Letter
结束语 Complimentary Close
签名 Signature
附件 Enclosure
Layout of Addressing an Envelope
Addresser ’s name and address
Stamp
Addressee ’s name and address
Layout of Body of Letter
Inside Address(信内地址)
Salutation (称呼)
Body of letter(正文)
Complimentary Close(结束语)
Signature (签名)
Enclosure (附件)
Heading(信头)
The Heading
The heading is usually placed about one inch to the left of the center. It consists of the address of the sender and the date. When writing the address, the writer should begin with the house, the street name, the district name, the postcode, the city name, the province name and the country
name. Then follows the date. Generally the date comes in the form of month-day-year or day-year month. For example, the date is December 10, 2006 or 10 December 2006. Note that a comma is usually put after the day in the first format. Also note there is no punctuation at the ends of the lines.
A example for the Heading
Room #301, Building 6
CDUT
Chenghua District, 610059
Chengdu, Sichuan Province ,China
December 10, 2007
The Inside Address
The inside address is placed at the left-hand margin and above the salutation. It consists of both the address and the name of the receiver. The name of the receiver is written first, then the title of the receiver, and then the address of the receiver. If the receiver dose not have a title, use Mr., Mrs., Miss or Ms. with the person’s business position listed after his or her name. Be sure not to punctuate at the end
of the lines.
A example for the Inside Address
Mr. Denis Blair, President
East & West, Inc.
17, Peace Avenue
G.P .Michigan 40761
U.S.A
The Salutation
The salutation starts at the left-hand margin, right below the inside address. If the writer knows the name of the receiver, he or she begins to write with Dear Mr./Mrs./Miss/Ms„ If the writer is sending a letter to a person whose name he or she does not know, he or she has to use Dear Sir or Dear Sirs, or Dear Madam, or Dear Sir or Dear Madam or To whom it may concern. Following the salutation
a comma or a colon is generally used.
The body
The body of the an application letter begins a double space following the salutation and is the most important part of the letter. It tells the receiver why the writer writes this letter. Be sure to be concise and to the point in this part. When completed, the body of the letter should be centered on the page.
The complimentary close
The complimentary close should be placed 2 or 3 lines below the body of the letter. It is a formal,
polite, or friendly leave-taking after the message is conveyed. It should match the tone established by the salutation and carried through the body of the letter. The writer may write Yours Sincerely/faithfully/truly or Sincerely/faithfully/truly yours. Note the first letter is capitalized and a comma is put at the
end of it.
The signature
The signature, placed right below the complimentary close, marks the end of the letter.
The Enclosure
When something is included with the letter in the same envelope or container, the writer may indicate it by an enclosure notation, which is usually shortened as Enc. For example, if the writer puts a resume along with the letter inside the envelope, he or she may write Enc. Resume.
Contents of Application Letters
Your interest in a specific position.
Your particular qualifications that best benefit your future employer.
Reasons why you seek employment.
References available.
Characteristics of Application Letters
Clearness(明了)
Conciseness(简洁)
Correctness(准确)
Politeness(礼貌)
Commonly-used sentences for Personal Abilities
I enjoyed working with people, tackling challenges and accepting responsibilities.
我喜欢与人共事﹑迎接挑战﹑承担责任。
I have passed College English Test Band 6 in my third year at college and got a score of 640 in TOEFL.
我在大三时通过了大学英语六级考试，托福成绩640分。
Commonly-used sentences about Salary
I am willing to serve on trial for some months at small salary.
本人愿以低微工薪试工作几个月。
The commencing salary of 5,000 yuan per month will be acceptable if your company houses me. 如果贵公司给我提供住房，起薪为每月7000元将可以接受。
Commonly-used sentences for trying to obtain an interview
I could be available for an interview at any time.
本人能在任何时候接受面试。
Thank you again for considering my application. I look forward to hearing from you.
再次感谢阁下考虑我的应聘，我盼望听到阁下的答复。
Commonly-used sentences about Enclosure
Enclosed please find my resume and letters of recommendation, which I hope will meet your requirement.
随信附上本人简历及推荐信，希望能满足你们的需求。
You can see from the attached resume of mine that„
你们可以从附寄的本人简历中看出„„。
Commonly-used sentences for the Ending
I hope that you will be kind enough to consider my application.
本人希望你们将对我的申请给予优先考虑。
Thank you in advance for your consideration and courtesy.
预先感谢贵公司的关照与优遇。
Courses
电路理论
Theory of Circuits
电子技术基础 Fundamentals of Electronic Technology 模拟电子学 Analogue Electronics 信号与系统 Signals and Systems 电磁场与微波技术 Electromagnetic Fields and Microwave Techniques
数据结构
Data Structure
微机原理与接口技术
Computer Principles and Interface Techniques
电子测量
Electronic Survey
通信原理
Communication Theory
数字信号处理
Digital Signal Processing
管理信息系统
Management Information Systems
数字图象处理
Digital Image Processing
概率论与数理统计
Probability and Mathematical Statistics
微机原理及应用
Computer Principles and Applications
Practical Example for Application Letters-1
Department of Physics
Beijing University of Posts
and Telecommunications
Beijing 100088
June 6, 2003
Human Resources Department
TCL Communications Apparatus Company Ltd.
South Eling Road, Huizhou, Guangdong 516001
Gentlemen:
This is to apply to position of communications engineer at your company. I am to receive my master of science from Beijing University of Posts and Telecommunications next month and I am naturally very much interested in securing a position before graduation.
As far as I know, your company has been well-know throughout the country in the field of communications apparatus and I have always followed its developments with great interest. I very much wish to have the privilege of working at your company not only because I sincerely believe that I can serve you well, but also because it would give me a good opportunity to grow as a physicist.
The courses in physics I have taken as a graduate have a particular bearing on the development work of your company. As a physics major I selected my courses with particular emphasis on those dealing with acoustics, electric circuits and vacuum tubes, and have had considerable laboratory work in these fields.
I wish to assure you that, if successful, I would endeavor to give you satisfaction. It would be greatly appreciated if you grant me an opportunity of an interview. At that time, I will present my credential. You can reach me by writing to my present address as indicated on this letter. Sincerely yours,
Xin Bing
Practical Example for Application Letters-2
April 13,2005
P .O. Box 48
Peking University
Peking, China 100013
Dear Sir/Madam:
I was referred to you by Mr. Zhang, a Partner with your Peking office, who informed me that the Shanghai office of your company is actively seeking to hire a Network Maintenance Engineer for your program.
Your position requires top university, Bachelor or above in Computer Science or equivalent field and proficient in Windows 2000 and LINUX System. I feel that I am competent to meet the requirements. I will be graduating from Graduate School of Peking University this year with a M.S.
degree. My studies have included courses in computer control and management and I designed a control simulation system developed with Microsoft Visual InterDev and SQL Server.
During my education, I have grasped the principals of my major and skills of practice. Not only have I passed CET-6, but more important I can communicate with others freely in English. My ability to write and speak English is out of question.
The enclosed resume outlines my credentials and accomplishments in greater detail. I would welcome an opportunity to meet with you for a personal interview.
Sincerely,
Deng Yun
Practical Example for Application Letters-3
April 13,2000
P .O. Box 36
Tsinghua University
Beijing,China 100084
Dear Sir/Madam:
Your advertisement for a Network Maintenance Engineer in the April 10 Student Daily interested me because the position that you described sounds exactly like the kind of job I am seeking.
According to the advertisement ,your position requires top university, Bachelor or above in Computer Science or equivalent field and proficient in Windows NT4.0 and LINUX System. I feel that I am competent to meet the requirements. I will be graduating from Graduate School of Tsinghua University this year with a M.S. degree . My studies have included courses in computer control and management and I designed a control simulation system developed with Microsoft Visual InterDev and SQL Server.
During my education, I have grasped the principals of my major and skills of practice. Not only have I passed CET-6, but more important I can communicate with others freely in English. My ability to write and speak English is out of question.
I would appreciate your time in reviewing my enclosed resume and if there is any additional information you require, please contact me.I would welcome an opportunity to meet with you for a personal interview.
With many thanks,
Wang Lin
Resumes
Introduction
Format
Tips
Introduction of Resumes
Practical Examples
When a person applies for a job, he or she definitely prepares a resume along with a application letter. A resume is written profile that gives a prospective employer a quick snapshot of an individual: personal data, education, job history, skills, hobbies, etc. Many employers use resume to screen applicants. Only those whose qualifications most nearly meet the requirements of the job are called for an interview. The main purpose of a resume is, therefore, to convince an employer to grant an applicant an interview.
Format of a Resume
Contact information: name, address, telephone numbers, fax and e-mail at the top of the resume Personal data: date of birth (DOB), sex, marital status, health, nationality
Career objective: your desired professional title or position, followed by a specialty area
Education: where an when you attended school, college or university, diploma, certificate or degrees received, honors, including important facts (degree type, specific courses studied) that are applicable to the job you are applying for (from the most recent to the least recent)
Work experience: where, when and for how long you have worked at each job (starting and ending dates), what tasks you did on the job, and major accomplishments.
Personal qualities: qualities such as honesty, diligence, collaboration, and friendliness which contributes to your accomplishment of work.
Additional skills: activities or personal interests which relates to one’s career objective and which may represent one’s academic achievements or skills such as languages spoken, cross-culture communication, computer programming knowledge etc.
End with the phrase: REFERENCES Available upon request
Tips
Your entire resume should ideally not be any longer than one page.
Use dynamic action verbs such as: accomplished, collaborated, encouraged, established, facilitated, founded, managed, etc.
Do NOT use the subject “I ” , use tenses in the past. Except for your present job. Example: conducted routine inspections of on site equipment.
Practical Example for Resumes
RESUME
Name: Chen Zhi qiang Mobil: [1**********]
Sex: Male Email: czqabao@sina.com
Marital Status: Unmarried Date of birth: June. 3, 1978
Address: P.O.box 096, HoHai University, Nanjing, Jiangsu Province, 210098
OBJECTIVE
Software Engineer, Database Administrator
SKILL
Sybase,MS SQL Server and ORACLE administration
Database design and implementation
Client/Server programming with database
Distribute programming with java ,Orbix web or visibroker
EDUCATION
Master of Computer Application, April 2003 Hohai University, Nanjing
Bachelor of Computer Science and Technology, July 2000Hohai University, Nanjing
LANGUAGE
English, College English Test Band-Six (CET-6 )
Preferably written translation, excellent listening and speaking.
AWARDS
Many times of Excellent graduate students scholarship
EXPERENCES
Member of Computer Application Research Institute, Hohai University, Department of Computer Engineering, July 2000 to Present
Served as database administrator, proficient with Sybase ASE, MS Sql Server management and maintenance, familiar with ORACLE and DB2